March 27, 2019 Board Meeting Highlights

The Board of Directors held its March meeting on March 27, 2019.  Bill Glock, President of the HOA presided.  All Board members and Officers with the exception of Dawn Johnson (Member-at-Large) were present.   The regularly scheduled reports from the Treasurer, General Manager and Committees were accepted. 

The Board approved:

 The Board of Directors meeting on March 13, 2019, in accordance with Bylaw Section 5.5, conducted an electronic email vote.  The vote to conduct the email vote was unanimous.  The Board approved by unanimous consent, the Best Aquatics estimate not to exceed $2,000.00 to repair the leaking pipe and shower tiles that was discovered during the installation of the previously approved shower stability bars, located in the pool area.  

 The Operations Advisory Committee’s recommendation to accept the proposal from RYT Plumbing, #1352, dated February 19, 2019, in the amount of $2,322.00, charge to GL#9110 Capital Improvements to install hot water recirculation pipes to the Kitchen and Art room.  This recommendation is endorsed by the Budget and Finance Committee.

 The Operations Advisory Committee’s recommendation to accept the proposal from Peninsula Roofing, dated February 20, 2019, in the amount of $450.00, charged to GL#6530 Common Element Maintenance, for Annual Common Element Roof Inspections.  This recommendation is endorsed by the Budget and Finance Committee.

 The Operations Advisory Committee’s recommendation to accept the proposal from All States Construction, dated November 9, 2018, in the amount of $9,665.00, charged to GL#9800 Replacement Reserve, to repair/replace deteriorated Clubhouse Column Based and Exterior Trim.  This recommendation is endorsed by the Budget and Finance Committee.

 The Grand Hall Lease agreement for May 25, 2019, between the hours of 10:00am to 5:00pm.

 The Grand Hall and Billiard Room Lease agreement for June 22, 2019, between the hours of 12:00pm to 11:00pm.

 The following contents for the Annual Meeting Mailer:

• Letter
• Agenda
• Voting instructions

Request for Funds:

Statements on approved contracts/transactions:

On March 14, 2019, the Board President signed and authorized a 3 year renewal agreement with Mediacom.  The renewal document imposed a monthly fee of $479.90, charged to GL#6045 Cable, which reflects a $69.95 monthly fee reduction.  It should be noted that The Parke’s prior contract had expired in December, 2018 and the General Manager had conducted ongoing negotiations which resulted in the monthly fee reduction.  Due to the length of the negotiations, plus additional delays that occurred while investigating possible alternative providers, the Association was presented with a time sensitive demand by Mediacom to execute the agreement.

  On March 13, 2019, during the Board of Directors Emergency Special Board Meeting, and noting the requirements of the pool environment required during the recent pool maintenance effort, approved on an emergency basis, the Associa on Call invoice #020333.19, dated March 5, 2019, in the amount of $5.798.25, charged to GL#6625 HVAC, for the replacement of 2 Dehumidifiers Check Valves and related services.

 On March 13, 2019, during the Board of Directors Emergency Special Board Meeting, approved a portion of the All States Construction Company’s invoice, dated November, 9, 2018, in the amount of $1,200.00, charged to GL#9110 Capital Improvements or the installation of two (2) Speed Bumps at the Mail Pavilion.  The unexpected swift delivery of the Speed Bumps and the recognition of the safety hazard present at the Mail Pavilion led the Board to take immediate action.

 The next Board Meeting will be held on Tuesday, April 30, 2019 at 9:30am.  All residents are invited and encouraged to attend.