May 29, 2019 Board Meeting Highlights
The Board of Directors held its May meeting on May 29, 2019. Bill Glock, President of the HOA presided. All Board members and Officers were present. The regularly scheduled reports from the Treasurer, General Manager and Committees were accepted.
The Board approved:
The Operations Committee’s recommendation to accept the proposal from Impact Audio & Visual, dated May 7, 2019, in the amount of $4,296.00 of which, $2,072.00 is to be charged to GL#9110 Capital Improvements and $2,224.00 is to be charged to GL#9800 Replacement Reserve. This recommendation is endorsed by the Budget and Finance Committee.
Background: This project initiated in a request from the Communications and Advisory Committees to install a TV in the Mail Pavilion that would be designated to provide Members and Residents with important Association news and information. Upon further review, the Operations Committee concluded that it would be cost effective and beneficial, to all Members and Residents, to address the TV’s located in the Clubhouse Entrance and Card Room at the same time. The proposed system will allow immediate monitoring, and generation of messages from a central point located in the staff office area.
After discussion, Bill Glock made a motion to Table this project for 90 days. The Board will bring this project back to their September Board Meeting.
The Boad also:
Appointed Leo Moran as a Member of the Covenants Committee with a term ending December 31, 2020.
Appointed Chris Wanzer as an Alternate Member of the Covenants Committee with a term ending December 31, 2019.
Appointed Jim Driggers as Treasurer, Gary Boggs, as Assistant Treasurer and Peg Robinson as Secretary. This motion was amended to add “terms end May 7, 2020”.
Approved the Card Room Lease for June 12, 2019.
Approved the Grand Hall Lease for July 30, 2019.
Approved the Grand Hall Lease for August 10, 2019.
Approved the 2019-2020 Board Liaison Assignments.
Approved the 2019-2020 Board of Directors Meeting Schedule.
Dissolved the Nominating/Election Committee for the 2019 election, effective May 29, 2019.
Accepted the Communications Advisory Committee’s Draft Online Policy and to post for Member comment on the Association’s Website and at the front desk of the Clubhouse. The draft document will be available for Member comment from the period May 30, 2019 through June 30, 2019. A July date will be published for a Board of Directors Workshop Discussion to review and consider all Member comments. Upon completion of this process, the Board of Directors will consider the Draft Online Policy for approval at the July 31, 2019 Board of Directors Meeting.
The next Board Meeting will be held on Wednesday, June 26, 2019 at 9:30am. All residents are invited and encouraged to attend.